Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico
What You Will Do
Use your administrative skills to support national security! Los Alamos National Laboratory is looking for a senior-level, administrative assistant to support our Engineered Materials Group. The Group provides materials design, fabrication, assembly, and characterization for national security needs. This is truly a great opportunity to further your career in unique ways while supporting the safety of our nation.
The Administrative Assistant 4 will lead administrative support functions for the Engineered Materials Group (MST-7) within the Materials Science and Technology (MST) Division. Key areas of responsibility will include serving as a primary point of contact; processing and archiving a variety of forms; coordinating domestic and foreign travel; and serving as a Designated Procurement Representative (DPR).
What You Need
Minimum Job Requirements:
Advanced-level experience providing high-level administrative support in a busy office environment requiring knowledge of an extensive body of rules and specialized functions, such as time keeping, travel, procurement, complex calendar management, and meeting scheduling/logistics.
Expert-level knowledge and experience with Microsoft Office, including the demonstrated ability to independently interpret data and information to produce advanced Word documents, Excel spreadsheets, and PowerPoint presentations.
Demonstrated ability to network effectively with other administrators and key contacts outside own area of expertise, both internal and external to the organization.
Demonstrated ability to calmly manage frequent interruptions and changing priorities; complete assignments without established procedures; be available, dependable, and punctual; and act as an informal team leader and/or facilitator when needed.
Education and Experience
Requires five years of closely related experience, or an equivalent combination of education and experience.
Additional Education and Training
Additional business school training and/or Associate’s degree preferred.
Knowledge of Laboratory structure and administrative processes/tools such as Oracle Time & Labor, LANL procurement, LANL domestic and foreign travel; LANL vault custodian duties; and/or Classified Matter Primary Custodian (CMPC) training.
Active DOE “Q” clearance.
Note to Applicants: Along with your resume, please include a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served at least one year of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the one year of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader.Please refer to Laboratory Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call 1-505-665-4444 option 1.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid maternity and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (paid sick, vacation, and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Contact Name Thompson, Larry Douglas
Vacancy Name: IRC79877
Organization Name MST-7/Engineered Materials
Minimum Salary 52200
Maximum Salary 80800
Req ID: IRC79877
Category: Administrative Support